As an ISWI participant, you will be able to join all events during the week, including group work and cultural events. Furthermore, accommodation and meals will be provided for you free of charge from the 14th to the 23rd of June 2027. We won’t charge any participation fee, but after the acceptance of applications, we will collect a deposit of 50 €. An overview of highlights that you can expect during the week can be found here.
How to apply?
Check out the step-by-step instructions below to familiarise yourself with the whole application process from starting your registration until your arrival in Ilmenau.
Please Note
- You must be at least 18 years old and be a student at the time of the conference (June 14th – 23rd 2027). We’ll check your immatriculation certificates.
- Please fill out your application form in English, as the conference language is English.
- The deadline for applications is the 1st December 2027 (at 11:59 pm Central European Time).
- Only students (including PhD students) can register for the conference; also students from TU Ilmenau are encouraged to register!
- Since we have to arrange and pay for accommodation and food, additional costs would arise for participants who don’t show up. That’s why we require a 50€ deposit, which you get back if you attend all the workshops or prove to us that you couldn’t attend or come to the conference due to illness or visa issues.
Instructions on our registration process
01
Visit our Application page
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You must apply through our dedicated application page, which you can reach using the button below. There, select the standard application ticket. Don’t worry about the price shown there; you’ll only pay the deposit if you’re selected. Once selected, proceed to fill in the application data. Everyone selected can also buy a conference T-shirt.
02
Fill in your general data
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Fill out the form with your personal data. The form doesn’t save data unless submitted, so it’s best if you fill it out once you have your application ready (see next step).
03
Upload your application
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To evaluate your application, you’ll have to write two short texts about your initial thoughts on the topic of “Community” (text 1) and the motivation for your primary working group selection (text 2), as well as upload an audio message stating why you think the topic of “Community” is relevant nowadays. Please be aware that we check your submissions for the use of AI and plagiarism. We recommend recording your audio message with the “Recorders” app on Android or the “Voice Memos” app on iOS. More instructions on how to use them and extract the audio file, you can find at the end of this page.
04
Finish the form
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Once you have gathered all the data needed for the application form, fill in all required fields and continue to finalise the submission.
05
Check your data
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Before you finalise your submission by clicking on “Place binding order”, please check all your data. Your email, Name, Birth Date, and Birthplace will be important if you are selected!
06
Application submitted
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Now you’ll receive an email confirming your submission, which also includes a link to your application. In it, you can still edit your application until the end of the application period. You can also cancel your application until then easily on the page.
07
Application Results
Upcoming
After we receive all applications, multiple members will review each one carefully. This means you can expect your application results in mid-January. Please don’t ask about your application status until then. If you’re selected, you will receive an invitation that you must accept. In case you need to apply for a visa, you’ll receive an official invitation letter issued by TU Ilmenau, as well as other supporting documents such as a confirmation of accommodation and travel insurance.
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Deposit Payment
Upcoming
To finalise your spot in ISWI 2027, you’ll have to pay a deposit after you accept your invitation and receive your visa (if applicable). You can pay via bank transfer (with a 3€ discount) or credit card. The payment will include a 3€ service fee, as processing all payments requires a lot of additional work. During the payment of your deposit, you can also choose to buy a conference T-Shirt that you’ll receive once you arrive in Ilmenau.
09
Arrival in Ilmenau
Upcoming
Once you’ve paid your deposit, you can start planning your trip to Ilmenau. If you can’t come because of, e.g., illness, you’ll need to inform us with proof to receive your deposit back; otherwise, we will keep the deposit as an administrative fee for the additional costs incurred.
10
Receive back your deposit
Upcoming
If you attend all group work sessions and provide a valid student certificate on arrival, you’ll receive your deposit back in cash on the day of the ISWI 2027 closing ceremony. In case you get sick during ISWI and can’t attend all workshops, you’ll receive your deposit back too, provided you submit the required proof.
How to make an Audio message?
We recommend using the app “Recorder” that is installed on most Android phones by default. Once you have recorded your audio message, select the recorded audio by clicking on it. Under the menu (“button with 3 dots”), select “Share” and “Audio or transcript file”. When selecting the file format, we recommend using “m4a” or “mp3” depending on what is available. After clicking on “Next”, you can select where you want to share it. It is best to share it with your Files or Downloads, so you can easily upload it directly to the application form. In case you don’t have this app, you can also use other apps or messengers like WhatsApp.
We recommend using the app “Voice Memos” that is installed on all iOS phones by default. Once you have recorded your audio message, select the recorded audio by clicking on it. Under the menu (“button with 3 dots”), select “Share” and share it to your Files or Downloads, so you can easily upload it directly to the application form. In case you don’t have this app, you can also use other apps or messengers like WhatsApp.